APRIL 2009 HOA Meeting Agenda is Posted
Edgehill Farm Master Association
Monthly Meeting
Tuesday, April 14, 2009 @ 7pm
Location: Edgehill Farm Clubhouse Community Room
1. Call to Order – 7pm
2. Establish Quorum
3. Approval of March 2009 Meeting Minutes
4. President's Report
5. Treasurer's Report
6. Grounds Report
7. Lake Report
8. Pool Report
9. Communications Report
10. Clubhouse Report
11. Consideration of Old/Unfinished Business
A. Asphalt Bids for Walkway Repair
B. Bag Worm Treatment for Cypress Trees between the Lake & High House Road
12. New Business
A. Clubhouse Toilet Repairs
B. Potential Changes to Master HOA Financial Statements
C. Trimming Trees along High House to clear sidewalk
___________________________END OF APRIL AGENDA________________________________
Hey Neighbors! It's good to see some leaves on the trees around these parts and some warmer temperatures (on some days).
All's relatively quiet in the neighborhoods. We're hearing excellent reports on the lake grounds maintenance now that it's been a couple of months since we hired TSI Landscaping out of Cary under a multi-year deal. From the property management standpoint, TSI and Edgehill Farm have a wonderful communication pipeline set up. That means, basically, that when we call, the person we're supposed to speak with answers his phone. If we leave a message, we're called back promptly. After three months, TSI Landscaping gets an A+ grade on communication, service and response time. Also, they've done everything they say they'd do with no little fees here and there or exceptions. You'd be amazed at some companies that will "a la carte" you to death. Those are little financial "mosquito bites" that must be watched for carefully BUT are the main reason we've sought the services of TSI. They're straight-forward and don't "a la carte."
Our Edgehill Clubhouse is slowly getting booked and getting used. Remember, you - the dues payer - paid for renovations to the clubhouse in 2008. I think (but haven't confirmed the bookings) that we may already have met or exceeded our expected rentals for the entire year of 2009. That's a great thing. An all day rental (until midnight) is $50 w/ a $50 deposit. Honestly, $50 bucks basically offsets the cost of cleaning the house and paying the extra utility bills incurred from the parties. Water bills and electric bills are, of course, a little higher each month but not bad at all. There was a great wedding party in there one weekend and a little girl celebrated her birthday in our community room near the pool gate. It was decorated in excellent fashion. We really appreciate the people who've rented and hope you'll consider it if you've got a social event but not enough room at your place.
At Tuesday's meeting, we'll be discussing and maybe voting to make some small repairs to the asphalt walkway. Over the years, the tree roots grow under the asphalt and make it buckle. It's basically a maintenance item that does cost money. That's why, sometimes, we'll take our time and get multiple bids before spending your dues money.
If you've noticed the dead patches in the Leland Cypress trees that line High House Road and block the traffic from the lake side, it's "bag worms" you can thank. The trees have to be sprayed during the "bag worm" season to stop the worms from eating once they're crawling. We're on top of it and will talk about it on Tuesday night. I'm told early summer is when it's best to treat the trees and most effective.
Everything else on the agenda seems fairly self explanatory to me or it's a business item that another board member is proposing and I'll learn about it during the board meeting presentation.
You're invited to come and sit in. Few of you do but the invitation always stands. We've gotten some excellent discussions from audience members but, most importantly, you can learn why things happen and why things don't happen that you think should happen. We'll make sure you understand the board, its functions and our lines of thinking. I can't say you'll necessarily agree with us but you'll understand our majority voting position.
Also, if you'd like, leave a message here on the blog. There's a "comment" button below this posting that makes it easy to ask a question, engage a board a member, offer praise and even complain. It's not an official channel for formal requests - call the property manager @ RS Fincher for that - but this blog could be a "soap box" of sorts if you have something to say about the neighborhood or offer ideas. After all, we only meet as a "neighborhood" one night a month on the 2nd Tuesday.
Tell your neighbors about edgehillfarm.blogspot.com.
