A Huge Thanks to the Town of Cary & its Planning Dept.

The Town of Cary and it's planning officials have approved a "Neighborhood Improvement Grant" so Edgehill Farm can proceed to convert its old tennis courts into an off-leash pet area!

THANK YOU!!!!!!!!!

We'll get to work on it very soon and the volunteers who'll be lending their sweat equity (which was the core component of qualifying for the grant) deserve all of our appreciation.

NOTE: The progress of the dog park will be discussed at the next Edgehill Farm monthly meeting on July 14, 2009 @ 7pm inside the Edgehill Farm clubhouse.

But always remember that you can email me anytime you have a question or want to know something. If I don't have the answer, I'll try to get the answer for you.

Unofficial June Meeting Minutes

EDGEHILL FARM MASTER ASSOCIATION

BOARD MEETING MINUTES

June 9, 2009

Board Members Present:

     Kevin McMahon

     Kathy McDaniel

     Kelly McCullen

     Rita Perry

     Sally Flint

     

  Management Present:

    Beth Harvey

              

The meeting was called to order at 7:25.  There was a quorum present. 

The May 2009 minutes were approved as written.

President’s Report

(Kelly's Note):  We continue building our cash reserves while paying down our clubhouse/pool loan.  

Treasurer’s Report 

Kelly said everything looked fine.

Grounds Report

Nothing to report.

Lake Report

Rita said that the end of the lake by Castalia is smelling bad.  We will ask Foster to look at that end of the lake.

Pool Report

Nothing to report.

Clubhouse Report

The new toilets are working fine.

Communication

Nothing to report.

Old Business

Beth will check on when the Leyland Cypress trees will be sprayed.

New Business

There are 4 accounts that need to be written off due to foreclosures by the mortgage holder.  Board approved.

The board needed to vote on sending 4 additional homeowners an intent to foreclose letter.  The board approved with Kelly recusing himself from the vote on 1 homeowner.

The bridge behind the condos needs the side rails repaired.

Rita made the motion and it was seconded to convert the tennis court area into a dog park contingent on plans coming to fruition.  Motion approved.  The pet waste management would cost $21.25/mth or $1100 for the year.  The $1900 for the additional fencing is included in the proposal.

The pool gate will likely be out of code next year when we have our inspection.  Kelly has gotten quotes on several card access systems ranging from $3500 to $9900.  Kelly made the motion (to purchase a keyless entry system) and it was opposed to award a contract at this time.  The board feels like this item can wait until the 2010 pool season.

Kelly made the motion and Rita seconded to put $25,000 of the reserve money into a 5 month CD and to keep the rest in the money market account.  Motion approved.

The meeting was adjourned at 8:05. The next board meeting will be July 14, 2009 in the clubhouse.  

June 10th Edgehill Master Association Summary...

I can tell it's summer season because folks, including board members, are busy traveling and working.  We had a quorum to conduct business and not a soul visited us as a guest.  Hey, I'm learning when things are quiet, all is relatively good.

So, what did the board accomplish on Tuesday night?

We voted to take one-half of the money from our Reserve Fund, which currently sits in a money market account, and shift it into a 5 month certificate of deposit where the interest rate is a little better.  The other half of the Reserve Fund will remain in a money market where we can immediately access it if necessary.  Let's hope not as we need to keep building it up.  The extra interest, through year's end, will be essentially the same as 5 months worth of monthly dues payments from an "invisible resident."  

The board voted to convert the use of the now-closed tennis courts into a off-leash dog park if all our plans come together.  It's like putting a puzzle together and is certainly a step-by-step process.  If all works out, we'll convert the courts.  If not, the courts remain the tennis courts and will certainly remain closed.

We discussed the notion of installing a keyless entry system for the pool gate.  Time and technology will force our hand as new inspection rules certainly will require us to upgrade our "security" in terms of locks.  I received a couple of bids for these keyless systems - which will replace the lock and key we have now - but the board voted to reject purchasing the equipment in 2009.  I'll bet a dollar you'll see new pool access technology installed in time for Spring 2010, but there's no guarantee without a majority board vote.  These keyless cards are programmable and allow lost keycards to be digitally "turned off" and disabled via computer.  If a keycard gets lost, we turn it off and it's useless.  Our current charter would also allow the disabling of the keys for properties that are over 30-days behind in dues payments but the board should reiterate that position if we upgrade.  That's 2010, though.

The official minutes, courtesy of Kathy our secretary, are coming soon and I'll post them here.  They're "official."

Tues. June 9, 2009 Master Association Meeting Agenda

Edgehill Farm Master Association 

Monthly Meeting

Tuesday June 9, 2009 @ 7pm

Location:  Edgehill Farm Clubhouse Community Room

Call to Order @7pm

Establish Quorum

Approval of May 2009 Meeting Minutes

Pres. Report

Treasurer Report

Grounds Report

Lake Report

Pool Report

Communications Report

Clubhouse Report

Old Business

New Business

      - Pool Security Discussion

      - Proposed Off-Leash Dog Area 

______________________

That's the meeting agenda for Tuesday night at 7pm.  Standard fare as all systems are running, folks seem happy with the landscaping crew and content that the pool is open and wet on hot days.

We'll talk about the pool and, more importantly, if there are enough people attending it that don't belong there - not the least of which is they don't live in Edgehill Farm and don't contribute financially to help operate it.  There are sporadic reports of this and that.....

We're still on the burner, slow simmering, in regards to converting the now-closed tennis courts into an off-leash, dog exercise area.  It's a holding pattern until a few things happen.  I'll update the board and other attendees on Tuesday evening.  If you're on the email list for dog park updates, you know the whole deal.

By the way......there's a meeting coming up where the Town of Cary is discussing "historical preservation" around town.  Every citizen is invited on June 17, 2009 at the Bond Park Community Center from 6:30pm to 8:30pm in the Maple Conference Room

See you later!

KMc

Next Edgehill Farm Master Association Meeting is Tues. June 9, 2009 @ 7pm

The meeting is coming up next Tuesday.....I've yet to formulate an agenda but will do so by the end of the weekend.

I expect we'll talk about the proposed dog park concept and maybe pool gate security.  I've not asked my fellow board members if they have any new business they'd like to discuss.

Of course, even if you're not a board member, you'll get a chance to address the board in person.  We're always reachable through this blog or you can email me if something pops up.

KMc