Unofficial June Meeting Minutes

EDGEHILL FARM MASTER ASSOCIATION

BOARD MEETING MINUTES

June 9, 2009

Board Members Present:

     Kevin McMahon

     Kathy McDaniel

     Kelly McCullen

     Rita Perry

     Sally Flint

     

  Management Present:

    Beth Harvey

              

The meeting was called to order at 7:25.  There was a quorum present. 

The May 2009 minutes were approved as written.

President’s Report

(Kelly's Note):  We continue building our cash reserves while paying down our clubhouse/pool loan.  

Treasurer’s Report 

Kelly said everything looked fine.

Grounds Report

Nothing to report.

Lake Report

Rita said that the end of the lake by Castalia is smelling bad.  We will ask Foster to look at that end of the lake.

Pool Report

Nothing to report.

Clubhouse Report

The new toilets are working fine.

Communication

Nothing to report.

Old Business

Beth will check on when the Leyland Cypress trees will be sprayed.

New Business

There are 4 accounts that need to be written off due to foreclosures by the mortgage holder.  Board approved.

The board needed to vote on sending 4 additional homeowners an intent to foreclose letter.  The board approved with Kelly recusing himself from the vote on 1 homeowner.

The bridge behind the condos needs the side rails repaired.

Rita made the motion and it was seconded to convert the tennis court area into a dog park contingent on plans coming to fruition.  Motion approved.  The pet waste management would cost $21.25/mth or $1100 for the year.  The $1900 for the additional fencing is included in the proposal.

The pool gate will likely be out of code next year when we have our inspection.  Kelly has gotten quotes on several card access systems ranging from $3500 to $9900.  Kelly made the motion (to purchase a keyless entry system) and it was opposed to award a contract at this time.  The board feels like this item can wait until the 2010 pool season.

Kelly made the motion and Rita seconded to put $25,000 of the reserve money into a 5 month CD and to keep the rest in the money market account.  Motion approved.

The meeting was adjourned at 8:05. The next board meeting will be July 14, 2009 in the clubhouse.