Results from July 14th HOA Master Association Meeting

EDGEHILL FARM MASTER ASSOCIATION

BOARD MEETING MINUTES

July 14, 2009

Board Members Present:

Sue Kear

Kathy McDaniel

Kelly McCullen

Rita Perry

Sally Flint

Phyllis Gladstone

Management Present:

None

Guests: Mandi Baggett, Marc White, Cindy Scheman, and Ann Pavano

The meeting was called to order at 7:05. There was a quorum present. The June 2009 minutes were approved as written.

President’s Report

The loan is down to $55,756 and the Reserve fund is $49,761.78 which gives a debt ratio of 1.12. By the end of this month we should have over $50,000 in the reserve fund.

Treasurer’s Report

Phyllis questioned the opening of a CD. The board felt that the CD was a good way to earn some extra money. Also, the money had already been transferred to a CD.

The electric bill is still remaining high if not going higher. Phyllis mentioned that we might want to lock the thermostat.

The telephone bill was late which incurred a minor late fee. Kelly will remind RS Fincher to pay the bills on time.

Grounds Report

The walkway is being scrapped of excrement 2 times per week.

There has been an excess of trash around certain areas of the lake which the guests felt were do to non residents. They were told they could call the police on trespassers.

Lake Report

Kelly mentioned the pond report that we had received. There was nothing detrimental in it.

Pool Report

The bathrooms are not always clean and there seems to be a funny smell. Sue mentioned that part of the smell could be the wet indoor/outdoor carpet. (KELLY NOTE: We always wondered if the smell isn't due to use of chlorine bleach which,while clean, can smell pretty bad.)

The cleanliness of the pool was noted. (KELLY NOTE: The pool water cleanliness was noted for being very clean)

There seems to be an excess of cigarette butts on the concrete deck. There was question if the butt butler was still there.

The pool seems to be very crowded this year and it seems to be non residents. There is not much that can be done this pool season but next pool season we should see a change due to the new lock and access.

Clubhouse Report

Kelly mentioned that there have been more renters.

Communication

Kelly said that he updates the blog almost weekly. The domain name Edgehillfarm.com is still under Alex’s name but will expire on August 15. Kelly said he will use $9 to retain the name once it expires.

Old Business

The new dog park has been weeded and the boards were installed along the fence. Kelly has gotten the signs for the picking up of waste. He still needs to get the signs for the rules and the different dog areas. The fence should be installed tomorrow that will separate the 2 areas. The mulch still needs to be delivered.

New Business

Rita said that she has counted over 100 geese. She has gotten information from the CDC as well as from state and federal agencies. She brought information about different types of repellants (helium balloons, pie plates, wire etc). She will look at the home on Goldmeadow that has installed the wire fencing around the yard. There was question about could the wire be low enough around the lake to keep the geese out but still allow the ducks to enter the lake. Rita, Ann, and Cindy have formed a committee to look into the types of repellants and will report back.

There is a dead tree that needs to be removed as well as a tree that is blocking the light by the new dog park. Kelly said that Randy Smith Tree Care will remove both trees for $375. The board approved.

Kelly has found a deal on getting a lock for the dog park. It will be $1300 and will be the same system that we will install on the pool gate. It works with PINs or cards. The cards will be $3.38 each and will probably not be needed until pool season. This lock uses a handheld device to enter or delete user numbers.

Kelly said that he will need additional money over the grant money to get the lock installed, buying concrete benches, and possibly having the mulch blown in instead of manually having to spread it. Rita made the motion and Phyllis seconded to allow up to $1000 for these expenditures. Motion approved. The additional money would come from other budget items (clubhouse, gazebo, etc).

The lawyer needed board approval to initiate a foreclosure. The board gave blanket approval.

The board approved $330 from site maintenance to repair the seats on the wooden benches around the walkway, fix the bridge, and repair the lattice work at the clubhouse/pool.

The fountain has been tripped a few times probably due to nature (wildlife, storms). The box is still locked.

Open Forum

Users of the pool that are non residents – unless we pay someone to check or sign people in there is not much we can do. Should see improvement next year.

Notification about the dog park – Kelly said he and Marc posted flyers and that it was in the blog.

Pool drain – has been replaced/repaired due to the new rulings.

The meeting was adjourned at 8:25. The next board meeting will be August 11, 2009 in the clubhouse.

Respectfully submitted,

Secretary